Registry Reminders to Graduands
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DATE
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SUBMIT |
PAY
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DATE TO CLAIM ITEMS
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| 1 - 12 March 2004 | Check list of graduands at the Registry Counter | ||
| 15 March - 7 April 2004 | Request for complete transcript | B 30.00 per copy | 19 April 2004 |
| Request for attested copy of degree certificate | B 20.00 per copy | 19 April 2004 | |
| Request for graduation photographs | B 150.00 | 28 April 2004 | |
| 21 April 2004 | Rent of Gown & Hood | B 250 | 9.00-11.00 hr at Registry Office |
| 22 April 2004 | 1000 hrs: GRADUATION REHEARSAL, AITCC Auditorium (graduands only) |
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| 1330 hrs: GRADUATION REHEARSAL, AITCC Auditorium (graduands and faculty) |
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| 23 April 2004 0800 hrs: Photo Sessions, AITCC Auditorium | |||
| 1030 hrs: 100th GRADUATION CEREMONY, AIT Conference Center | |||
| 1400-1500 hrs: Return gowns & hoods to the Registry Office |
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THESIS TITLE:
The procedures for checking the thesis/research study title page are as follows:
(i) Make a print out of the RESEARCH STUDY/THESIS TITLE page;
(ii) Get your Advisor's approval of the title by asking him/her to sign on the title page;
(iii) Write your 'working' e-mail address on the title page;
(iv) Submit your title page to the Registry Office.
(v) Registry to send all title pages to the Language Center for checking of the titles;
(vi) The Language Center will return the corrected title pages to Registry to note the corrections and check the format.
(vii) Check your corrected title pages at the Registry counter after at least 4 days from the day you submitted your title page.
These procedures will take few days, thus, all graduands are advised to accomplish steps 1-4 not later than 26 March 2004.
ACADEMIC QUALIFICATIONS:
Candidates for graduation will not be certified for graduation at the meeting of the Academic Senate (Review of Students) on 19 April 2004 unless the original and required number of copies of the final corrected version of their research reports, thesis or dissertation are available for examination in their academic unit office prior to the meeting of the Academic Senate (Review of Students).
GRADUAND'S NAMES:
To ensure that names are spelt correctly and arranged in the appropriate sequence, students who expect to graduate on 23 April 2004 are requested to check their names on the list of graduands at the Registry Office from 1 - 12 March 2004. After mid-day of 12 March 2004, we will not change any name on the degree certificates.
GRADUATION REHEARSAL:
The rehearsal will be at 10.00 am. and 13.30 pm. on Thursday, 22 April 2004 in the AIT Conference Center Auditorium. All graduating students must attend both the morning and afternoon rehearsals. No excuse will be accepted for not attending the rehearsals (e.g. family members to pick-up at the airport, job interview, special appointment, etc.). Thus, please ensure that you are available on the rehearsal day. Otherwise, you will not be allowed to attend the graduation ceremony the following day. All graduating students are reminded to complete the Graduation Attendance Form and return it to Registry not later than 7 April 2004 (Wednesday).
DEADLINE FOR SUBMITTING CLEARANCE FORMS:
Graduands must clear with the Schools, Centers, Departments and Registry not later than 7 April 2004 using the clearance form. You will not be allowed to graduate if you still have unpaid fees, including Student Union fees.
GUESTS:
Invitation card(s) will be provided for your guest(s) which have to be presented at the entrance of the AIT Conference Center Auditorium. The number of cards per student depends on the number of graduands for that batch, which will be determined by Registry. Graduands' guests can also avail of the baby-sitting or child-care service to be provided by teachers in the AIT Community School on graduation day.
TRANSCRIPTS AND DEGREE CERTIFICATES:
To save both graduands' and Registry time, order transcripts and attested copies of the degree certificates in a single request by filling-up the academic records request form. Please submit requests not later than 7 April 2004.
GRADUATION PHOTOGRAPHS:
Graduands can have his/her own designated photographer during the ceremony by getting a photographer's pass at the Registry Counter.
Graduands should complete the request for graduation photograph form and pay B 150.00 to the Cashier to meet the cost of graduation photographs (one academic unit group photograph and one individual photograph, size 5'x7', and the negative of the individual photograph). These can be claimed from 28 April 2004. For other sizes (enlarged), please indicate clearly in the request form.
GOWNS AND HOODS:
Graduands must pay B 250.00 rent for the graduation gown and hood. Give to the Registry staff concerned the receipt and your student ID card when you claim the gown and hood. Please note that it is prohibited for non-graduating students to wear AIT gowns. Please do not lend AIT gowns to friends or relatives.
Make sure that you have the correct hood:
Master of Engineering Narrow orange border
Master of Science Narrow yellow border
Master of Business Administration Narrow blue border
Doctor of Engineering Wide orange border
Doctor of Technical Science Wide yellow border
Doctor of Philosophy Wide white border
Gowns and hoods should be returned to the Registry Store Room by 1400 - 1500 hours on 23 April 2004 at the latest. Graduates who return gowns and hoods after this date will be fined B1,000.00 each.
DEPARTURE:
Those granted with return air ticket must book with Nancy or Express Tours (check the list available at the Registry office before booking). Per AIT regulation, only the cheapest air ticket and most direct route will be paid by the Institute. More expensive airlines and routes may be booked but students must bear the cost over and above the cost of the cheapest airline and route.
All graduating students MUST vacate their rooms and return their keys to the Student Accommodation Office on 28 April 2004 at the latest. For details, please contact the Student Accommodation Officer.
RETURN AIR TRAVEL GRANT:
With instruction from donors, please note that graduating students granted with return air travel are not provided with allowance for unaccompanied baggage. For details, please contact Pornsiri at Registry Office or Christine at Scholarships Office.
ALUMNI MEMBERSHIP:
To make it easier for graduating students to join the Alumni Association, your B 500.00 deposit will be credited to the Association for your AITAA Life Membership. The alumni directory update form must be filled-up for the Alumni Relations Office record.