Reminders to Graduands
|
DATE
|
SUBMIT |
PAY
|
DATE TO CLAIM ITEMS
|
| 6 - 24 October 2003 | Check list of graduands at the Registry Counter | ||
| 3 - 28 November 2003 | Request for complete transcript | B 30.00 per copy | 17 December 2003 |
| Request for attested copy of degree certificate | B 20.00 per copy | 17 December 2003 | |
| Request for graduation photographs | B 150.00 | 23 December 2003 | |
| 17 December 2003 | Rent of Gown & Hood | B 250 | 9.00 - 11.00 hr at Registry Office |
| 18 December 2003 | 1000 hrs: GRADUATION REHEARSAL, AITCC Auditorium (graduands only) |
||
| 1330 hrs: GRADUATION REHEARSAL, AITCC Auditorium (graduands and faculty) |
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| 19 December 2003 | 0800 hrs: Photo Sessions, AITCC Auditorium | ||
| 1030 hrs: 99th GRADUATION CEREMONY, AIT Conference Center | |||
| 1400-1500 hrs: Return gowns & hoods to the Registry Office |
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THESIS TITLE:
The procedures for checking the thesis/research study title page are as follows:
(i) Make a print out of the RESEARCH STUDY/THESIS TITLE page;
(ii) Get your Advisor's approval of the title by asking him/her to sign on
the title page;
(iii) Write your "working" e-mail address on the title page;
(iv) Submit your title page to the Registry Office.
(v) Registry to send all title pages to the Language Center for checking of
the titles;
(vi) The Language Center will return the corrected title pages to Registry
to note the corrections and check the format.
(vii) Check your corrected title pages at the Registry counter after at least
4 days from the day you submitted your title page.
These procedures will take few days, thus, all graduands are
advised to accomplish steps 1-4 no later than 28 November 2003.
ACADEMIC QUALIFICATIONS:
Candidates for graduation will not be certified for graduation at the meeting
of the Academic Senate (Review of Students) on 16 December 2003
unless the original and required number of copies of the final corrected version
of their research reports, thesis or dissertation are available for examination
in their academic unit office prior to the meeting of the Academic Senate
(Review of Students).
GRADUAND'S NAMES:
To ensure that names are spelt correctly and arranged in the appropriate sequence,
students who expect to graduate on 19 December 2003 are requested to check
their names on the list of graduands at the Registry Office from 6 - 24
October 2003. After mid-day of 24 October 2003, we will not change any name
on the degree certificates.
GRADUATION REHEARSAL:
The rehearsal will be at 10.00 am. and 13.30 pm. on Thursday, 18 December
2003 in the AIT Conference Center Auditorium. All graduating students must
attend both the morning and afternoon rehearsals. No excuse will be accepted
for not attending the rehearsals (e.g. family members to pick-up at the airport,
job interview, special appointment, etc.). Thus, please ensure that you are
available on the rehearsal day. Otherwise, you will not be allowed to attend
the graduation ceremony the following day. All graduating students are
reminded to complete the Graduation Attendance Form and return it to Registry
no later than 28 November 2003 (Friday).
DEADLINE FOR SUBMITTING CLEARANCE FORMS:
Graduands must clear with the Schools, Centers, Departments and Registry no
later than 3 December 2003 using the clearance form. You will not be allowed
to graduate if you still have unpaid fees, including Student Union fees.
GUESTS:
Invitation card(s) will be provided for your guest(s) which have to be presented
at the entrance of the AIT Conference Center Auditorium. The number of cards
per student depends on the number of graduands for that batch, which will
be determined by Registry. Graduands' guests can also avail of the baby-sitting
or child-care service to be provided by teachers in the AIT Community School
on graduation day.
TRANSCRIPTS AND DEGREE CERTIFICATES:
To save both graduands' and Registry time, order transcripts and attested
copies of the degree certificates in a single request by filling-up the academic
records request form. Please submit requests no later than 28 November
2003.
GRADUATION PHOTOGRAPHS:
Graduands can have his/her own designated photographer during the ceremony
by getting a photographer's pass at the Registry Counter.
Graduands should complete the request for graduation photograph
form and pay B 150.00 to the Cashier to meet the cost of graduation photographs
(one academic unit group photograph and one individual photograph, size 5"x7",
and the negative of the individual photograph). These can be claimed from
23 December 2003.
For other sizes (enlarged), please indicate clearly in the request
form.
GOWNS AND HOODS:
Graduands must pay B 250.00 rent for the graduation gown and hood. Give to
the Registry staff concerned the receipt and your student ID card when you
claim the gown and hood. Please note that it is prohibited for non-graduating
students to wear AIT gowns. Please do not lend AIT gowns to friends or
relatives.
Make sure that you have the correct hood:
| Master of Engineering | Narrow orange border |
| Master of Science | Narrow yellow border |
| Master of Business Administration | Narrow blue border |
| Doctor of Engineering | Wide orange border |
| Doctor of Technical Science | Wide yellow border |
| Doctor of Philosophy | Wide white border |
Gowns and hoods should be returned to the Registry Store Room
by 1400 - 1500 hours on 19 December 2003 at the latest. Graduates who
return gowns and hoods after this date will be fined B1,000.00 each.
DEPARTURE:
Those granted with return air ticket must book with Nancy or Express Tours
(check the list available at the Registry office before booking). Per AIT
regulation, only the cheapest air ticket and most direct route will be paid
by the Institute. More expensive airlines and routes may be booked but students
must bear the cost over and above the cost of the cheapest airline and route.
All graduating students MUST vacate their rooms and return their
keys to the Student Accommodation Office on 23 December 2003 at the
latest. For details, please contact the Student Accommodation Officer.
RETURN AIR TRAVEL GRANT:
With instruction from donors, please note that graduating students granted
with return air travel are not provided with allowance for unaccompanied baggage.
For details, please contact Pornsiri at Registry Office or Christine at Scholarships
Office.
ALUMNI MEMBERSHIP:
To make it easier for graduating students to join the Alumni Association,
your B 500.00 deposit will be credited to the Association for your AITAA Life
Membership. The alumni directory update form must be filled-up for the Alumni
Relations Office record.
REGISTRY OFFICE